Annual General Meeting

Queensland Ambulance Service Legacy Scheme

Notice Of Annual General Meeting

The Association’s Annual General Meeting is held once a year at a nominated date and location and is published to members 21 days in advance.

There are a number of requirements that must be met when holding an AGM in order to ensure it’s all compliant with the law. Charities in Australia are obligated to hold an annual general meeting once every year. Our AGM is held every October so that the QAS Legacy board and its members meet to discuss the ways to achieve the goals of the QAS Legacy Scheme.

AGMs function as a forum in which everybody involved with this charity has the opportunity to participate in the decision making process and share information.

We welcome you to join and become a member. It’s always a rewarding experience when you can see the good work that is done and the appreciation from the families in which the charity helps.

The Board will consist of the following officers with members of the Board to be elected each year for a two (2) year term on an even year/odd year basis as follows:

  • the President – even year;
  • the Vice President – odd year;
  • the Treasurer – even year;
  • the Secretary – odd year;
  • two (2) Board Members (odd) – odd year;
  • one (1) Community Board Member (odd); and
  • three (3) Board Members (even) – even year.
  • At the Annual General Meeting of the Association, those members at the end of their term, shall retire from office but shall be eligible upon nomination or re‐election
  • Any two members of the Association shall be at liberty to nominate any other member to serve on the Board of Directors.
  • Nominations for the Board are to be received by the Association in writing at least 7 days prior to the Annual General Meeting. The nomination to be signed by the member, the members’ nominator, and seconder.
  • Nominations can be made on another’s behalf.
  • If no written nominations are received, nominations will be taken from the floor.
  • Should written nominations be received for each position, no nominations will be taken from the floor.
  • Be an over 18 years of age and be the nominated representative of a financial member of the Association.
  • Be a member of the Association.
  • Not be a bankrupt or one who has compounded with their creditors or otherwise taken advantage of the laws in force for the time being relating to bankruptcy.
  • Not be a person who is a patient within the meaning of the Mental Health Act 1974 or;
  • Not have been convicted of an indictable offense or of an offense punishable on summary conviction for which the person is sentenced to imprisonment otherwise than in default of payment of a fine (In the past ten years).
  • Agree to abide by all the policies of the Association.
  • Agree to make the Association a priority by attending meetings and responding to other board members.
  • Voting will take place at the Annual General Meeting. For Board positions, where more than one nomination is received, voting will be by secret ballot.
  • Board meetings will take place at least once per quarter either in person or virtually and last no longer than 60 minutes. Your commitment as a Board member will include attendance at these meetings and at one face to face meeting during the year with attendance costs covered by the Association if required.
  • As a Director of the Association, you will be subject to the Australian Corporations Law, the Incorporated Associations Act of Queensland, the Board Code of Conduct and Governance Charter. All of these documents are available from the Association if required.
  • New Directors will undergo induction with the President immediately following their election to ensure they are fully briefed on the current agenda of the Association.
  • THE ASSOCIATION has Association Liability Insurance, which covers our Directors’ liability in certain situations and is available to defend claims against both the organisation and its Directors individually for any matter dealt with by the Association.